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Fair shift rotas, in minutes.
AstraRota plans schedules for teams that work in shifts. You set the rules and wishes. It finds schedules that follow them and share the load fairly.
- 14 days free
- No card needed
- Export your data any time
Rotas take hours and are hard to make fair.
Most teams still plan shifts by hand. It works until something changes.
Spreadsheets break
One sick day or holiday and the whole plan is redone by hand.
Fairness by feel
The same people end up with the nights and the weekends.
Rules checked by eye
Rest time, days in a row and wishes are easy to miss.
From your team to a published rota in four steps
- Add your team
People, contract days, vacations and personal wishes. Type them in or paste a spreadsheet.
- Set the rules
Pick your country, or answer a few questions and let it set up shifts, staffing and rules. Choose what must hold and what is only a preference.
- Compare three suggestions
Each one is checked against every rule and scored.
- Publish and share
One click, then a read-only link for the team.
Built for real shift work
Everything you need to plan, check and share a rota, without the spreadsheet.
Rules you control
Rest time, weekends, days in a row. Make each one a must or a preference.
Three suggestions
Different, equally valid schedules to choose from.
Fair by design
Balances nights, lates and weekends across the team and over time.
Absences and wishes
Vacation, sick leave and personal wishes are planned in from the start.
Clear answers
When rules clash, it names them and still gives you the best schedule it can.
Shareable link
Publish a read-only link the team opens on any phone.
Country starting rules
Rest times, weekly limits and weekend days for 26 countries and regions. A starting point you confirm locally.
Live calendar
Change, swap or cover a shift right in the calendar. Every change is checked against your rules, holidays and staffing, and what no longer fits is shown with a fix.
Staffing by opening hours
Say how many people you need when you are open, for example two at the counter on weekdays and one in the evening. Ask for skills too, like at least one nurse on every shift. A subteam can have its own shifts and times.
Payroll files
Hours per person and day, from the calendar or from the time clock, ready for your payroll system. You choose the codes; salaries stay in the payroll system.
Teams and sites
Owners, managers and team leaders with separate access, an organisation overview and a rules-and-fairness report.
Everyone sees their own shifts
Staff sign in with their email on any phone browser. No app to install.
My shifts and calendar
Each person sees their own shifts and can add them to their phone calendar with a private link.
Requests that reach the right person
Time off, shift swaps, open shifts and availability go to a manager’s inbox. The answer comes back by email.
Time clock
Clock in and out from the phone by scanning the QR code on a screen at the entrance or typing a code, with a check against the planned shift and optional location. Managers correct and approve.
Your team’s own language
English, Swedish, Spanish and Arabic (right to left), plus 16 more languages in beta. Each person picks their own.
Activity log
Owners see who changed what and when, and who downloaded personal data.
Notifications
Staff and managers are told by email and in the app when a schedule or a request changes.
See what it looks like
Real screens from the app, with an invented sample team.
Compare three suggestions side by side and see the full rota.
Screens show invented demo data.
Start from a template
Begin with a ready shift pattern and change anything.
Office hours
One day shift, Monday to Friday.
Two shifts
Early and Late, every day of the week.
24/7, three shifts
Early, Late and Night, with rest and night-run rules.
On the way Not available yet
Simple, per active worker
Start free. Pay only for people who are active in your teams.
Free trial
for 14 days. Everything in Business, up to 30 workers. No card needed.
- All features
- Export your data any time
- Afterwards the account is read-only until you choose a plan
Team
per active worker per month, up to 3 teams
- Schedules, rules and wishes
- Country starting rules
- Read-only link for your team
- Import from a spreadsheet
Business
per active worker per month, plus a one-off setup of €490
- Unlimited teams and sites
- Manager role across teams
- Organisation dashboard
- Payroll files (CSV, Visma Lön, PAXml)
- Rule and fairness report (print to PDF)
Enterprise
250 workers or more, or special needs
- Single sign-on and integrations on request, and a support agreement
- A data processing agreement
- Help setting up your rules
Prices in euro. Tax is added where it applies. You pay for people who are active in your teams, not for empty seats. You manage or cancel your plan in the billing portal.
Before you start
What data do you keep?
The people, shifts, absences and wishes you enter. The owner chooses how long old schedules and absences are kept, and can download everything or delete the whole organisation at any time. Sick leave is never shown to colleagues or on shared links. The details are in the privacy policy and the data processing note.
Do the country rules make me compliant?
No. They are a careful starting point built from each country’s main working-time limits. Collective agreements and sector rules can be stricter, so check them locally.
Which languages does it speak?
The whole app, including the planner and the rules editor, comes in 20 languages. English, Swedish, Spanish and Arabic (with right-to-left layout) are our main languages. The other 16 are machine-translated and marked beta while native speakers check them. The legal texts are in English for now.
How long are time records kept?
For Spanish organisations time-clock records are kept for 4 years, as Spanish law requires of the employer, and are never deleted earlier. Elsewhere the manager chooses the period. You can export them at any time.
Which payroll systems does it work with?
Any system that reads a spreadsheet (CSV), plus Visma Lön 300/600 (.tlu) and systems that read PAXml, such as Fortnox Lön and Crona. The file holds hours and your codes; salaries and supplements are worked out in the payroll system.
Do you use cookies?
Only the ones the app needs: one that keeps you signed in, and one on an entrance screen. Your language and theme are remembered in your browser. No tracking, no ads, no analytics. Read more
What happens after the trial?
You choose a plan. Until you do, your account is read-only and nothing is deleted straight away.
Want AstraRota for your team?
Start the free trial and have a published rota today.